Reporting to one of our co-founders, we’re looking for a flexible, highly adaptable, motivated, and execution-oriented Administrative Assistant who is a top-tier communicator and loves helping people with small to large tasks.
You probably love sticky notes, are naturally hyper-organized, and get satisfaction by creating and checking off those daily to-do lists to make everyday operations painless and straightforward. This means being an excellent problem-solver (who can think outside the box). You’ll be expected to process and resolve issues quickly and with little direction at times.
This role is ever-changing in its nature; as such, being highly adaptable and flexible is a must. This person should have the ability to ramp quickly when it comes to new information and learning new things.
Duties and Responsibilities
Handling tasks on the co-founder’s behalf
take meeting notes and follow-ups through to completion
Using our software to track and manage time, tasks, and projects
Be able to take tasks off the co-founder’s plate and take them on, and be proactive in doing so.
Run small projects
Understand dashboards and metrics
Talk to other key stakeholders/department heads in the mission of completing tasks/projects
Manage professional and personal scheduling including agendas, email, calls, travel arrangements, client management, and other company logistics.
Prepare reports and presentations for internal communications
Knowledge of email correspondence and must be able to draft replies on behalf of the co-founder.
About you
Minimum two years of work experience as an Executive Assistant, Personal Assistant
Must be willing to report to work to the executive’s home office
Speaks & writes English fluently
Must be able to work full-time for 40 hours per week
Must have advanced skills in Google Suite (Gmail, Calendar, Drive, Docs, Sheets, Forms, Slides) and productivity and project management tools/apps (ClickUp or Asana)
With the aptitude to learn new software and systems.
Flexible team player willing to do what it takes to get the job done; adaptable and enjoys a challenge.
Must be able to meet deadlines in a fast-paced, quickly changing environment.
A proactive approach to problem-solving with strong decision-making skills.
Able to manage time effectively and efficiently
Able to organize and manage large amounts of files, tasks, schedules, and information
Self-directed and able to work without supervision
Excellent verbal and written communication skills
Strong customer service and presentation skills
Able to work nights, weekends, extended hours, and holidays as needed
Experience with online meeting software (like Zoom or WebEx), online chat/instant messaging, and group sharing platforms like Slack
Proficient with online calendars and scheduling (like Calendly or Google Calendar)
Excellent writing, verbal communication, and time management skills
About the Company
Storylines Global Inc. is an all-inclusive, sustainable luxury residential cruise ship. Work with one of the world's only residential ships. We focus on career development and promotion - people are the core of everything we do. If you are looking for a career and not just a job, you're in the right place! The opportunity of a lifetime awaits.
What's in it for you?
We offer a structured induction program - Storylines Academy. This exclusive bespoke induction trains on all aspects of the company, the vital tools that you will utilize which you will need to succeed in your role with a follow-up ongoing nesting period provided during your first month.
Benefits
A knowledgeable, high-achieving, experienced and fun team.
An international and diverse work atmosphere.
The chance to be part of a rapidly growing startup and the next success story.
Amazing opportunities for career progression
A competitive compensation package
Team incentives and reward schemes
For information on Storylines Global Inc., including more information on our current job openings, visit our website at www.storylines.com/careers.
All applicants will receive an acknowledgment that their application has been received within 2 to 3 business days from the receipt of the application. Those candidates selected for further consideration will be contacted within 2 days before the closing date.
Storylines Global Inc. is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity, or expression, or any other characteristic protected by federal, state or local laws.
